Old-fashioned project management tools are beginning to fall by the wayside as modern and more effective ways of doing things come to the fore. Are you still using the old ways of planning, organizing, and coordinating your projects? Let’s look at a few of the more common ways that project leaders frequently dealt with their tasks in the past and how things are looking today. You might be surprised to learn just how much time and money you can save by using software and trading in some of your more familiar, but more outdated ways of doing things!
Everyone knows that the most fundamental of all project management tools is the calendar. There is definitely no way that we can object to the calendar, since it is the most basic of all approaches to organizing dates and timelines. However, an old-fashioned calendar has a tendency to get cluttered. If you use the calendar on your own, no one has access to it, and if you make it available to the entire time, few people will take time to use it. Even some mobile applications do not make sharing your calendar easy. Use a web-based project administration suite instead and everyone can benefit.
Another very common entry in the world of project management tools is the Gantt chart. The purpose of such a chart is to show how different milestones relate to one another and provide a visual representation of their relationships. However, this kind of chart will become outdated quickly if there are any changes to the scope of your project. To defend yourself against this sort of thing, you should try to use software that provides interactive Gantt visualization. This way, changes can be made and everyone on the team can reference the updated Gantt. Of course, you must provide for change control.
Last but not least is email. You might think that email is one of the most modern and helpful project management tools, but this is actually not the case. Very few email services can really provide you with the kind of structured and nuanced communication facilities that you need to keep a project on track at all times. Instead, dedicated software can provide you with the ability to cluster discussions and specific communications around the milestones in your project, so that you are always able to reference the most relevant information. This is crucial as any project grows and moves from one phase to the next!